Preparing for summer camp isn’t just about packing bags — it’s about making sure your child’s essential information is readily available to camp staff.
From emergency contacts to medical details, having everything organized ensures a smooth and safe experience.
Keeping this information secure and up to date in Trustworthy’s Family Operating System® means you can quickly access and share it whenever needed.
Instead of scrambling for paperwork each year, you’ll have everything in one place, ready for easy updates.
Essential Personal Information
Ensure the camp has accurate details about your child, including:
Full name, date of birth, and home address.
Parent/guardian names and contact numbers.
Backup emergency contacts in case the primary contacts are unavailable.
A recent photo and identifying details (useful for security and safety).
Updating these details each year ensures that camp staff always have the most current information.
Health and Medical Information
Providing complete medical details allows camp staff to respond appropriately in case of illness or injury. Essential health information includes:
Allergies (food, medication, environmental) and any dietary restrictions.
Current medications, dosages, and administration schedules.
Vaccination records, including any required by the camp.
Contact information for your child’s doctor.
Health insurance details, including the policy number.
Any special accommodations (e.g., mobility aids, sensory needs, or behavioral concerns).
If your child takes medication, check whether the camp requires it to be in original packaging and if a signed prescription note is necessary. Trustworthy makes it easy to store and update this information so that it’s always available when needed.
Required Documents and Forms
Camps require specific forms to be completed before attendance. These may include:
Registration confirmation and payment receipts.
Medical release and liability waivers.
Activity permission slips (e.g., swimming, hiking, adventure sports).
Authorized pickup list (names of individuals allowed — and not allowed — to pick up your child).
Rather than dealing with paper copies, upload these forms to Trustworthy so you can easily update, access, and share them with the camp staff.
Packing List and Personal Items
A well-prepared packing list ensures your child has everything they need while avoiding overpacking. Essentials often include:
Weather-appropriate outfits, extra socks and underwear, pajamas, and a rain jacket.
Sleeping bag or sheets, pillow, toothbrush, toothpaste, soap, shampoo, and sunscreen.
Swimsuit, hiking boots, sports equipment, or musical instruments (if required).
Comfort items like a favorite stuffed animal, small photo from home, book, or journal.
Label everything with your child’s name to reduce the risk of lost items.
Communication and Contact Guidelines
Each camp has different policies regarding communication. Before camp begins, clarify:
Whether campers are allowed to bring cell phones (many camps restrict or prohibit them).
How and when parents can reach out in case of an emergency.
Whether the camp allows letters, emails, or scheduled phone calls.
Store contact details for camp staff in Trustworthy so they’re readily available if you need to reach out.
Financial and Payment Details
Depending on the camp, additional costs may arise. Keep track of:
Camp fees, payment confirmations, and any remaining balances.
Whether your child needs spending money for the camp store or optional activities.
Refund or cancellation policies in case of unexpected schedule changes.
Save these details in Trustworthy so they’re easy to reference.
Travel and Transportation Information
If the camp does not provide transportation, plan for:
Drop-off and pick-up times and locations.
Packing for travel if your child is flying to an out-of-state camp.
Save travel details in Trustworthy, so you always have them on hand.
Behavioral and Safety Expectations
Camps have rules to create a safe and enjoyable environment. Review the camp’s policies with your child, including:
Expected behavior and conduct guidelines.
Emergency procedures and protocols.
Strategies for handling homesickness or asking for help when needed.
A conversation about these expectations helps your child feel prepared.
Keeping Information Updated and Accessible
Just like school records, summer camp information should be reviewed and updated each year. If your child’s medical conditions, emergency contacts, or permissions change, update the camp immediately.
By storing all of these details in Trustworthy’s Family Operating System®, you:
Ensure everything is up to date and accessible.
Can quickly share information with camp staff as needed.
Avoid the hassle of refilling forms from scratch each year.
The Bottom Line
By organizing your child’s health records, emergency contacts, and permissions ahead of time — and storing them securely with Trustworthy — you can make the summer camp registration process seamless year after year.
With the right preparation, your child will be ready for adventure, learning, and fun — all while you rest easy knowing their essential information is secure and accessible.
We’d love to hear from you! Feel free to email us with any questions, comments, or suggestions for future article topics.
Trustworthy is an online service providing legal forms and information. We are not a law firm and do not provide legal advice.
